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Share Link With Users Having Access to the File on Asite (File Viewer)

This article will explain how to share file link with users having access to the file.

Share a File Link with Users Having File Access

A file link can be shared with registered Asite users who already have access to the file. Recipients must log in to Asite to open and view the shared file based on applicable access permissions.

NOTE: Enable Public Link must be turned off for the project folder containing the required file.

Share a File Link

  1. Open the required file in the viewer.

  2. Click More options icon.

  3. In More Options, under Share category, select Share Link.

  4. The Share Link layered screen opens.

  5. The Share Link screen contains two tabs:

    • Share File Link by Email

    • Permission Settings

  6. Complete required fields.

  7. Select Share by Email to send the file link to the specified recipients.

    NOTE: When Enable Public Link is turned on for the project folder, a file link can also be shared with users without existing access to the file. For more information, see Share Link with Users Not Having Access to the File on Asite.

    TIP: Select Cancel to close the layered screen without sharing the link.
    Recipients must log in to Asite to view or download the file.

Share File Link by Email Field Description

Field / Option

Description

Recipients

Enter the email address of each registered Asite user. Use a semicolon (;) to separate multiple recipients.

Message (optional)

Enter a message for the recipients. Rich text formatting and image insertion options are available.

Open & View File

Opens the file in the Asite File Viewer, with an option to download the file. When disabled, the file is downloaded directly without opening in the File Viewer. Selected by default.

Always Open Latest Version

Allows recipients to access the latest file revision through the shared link. Selected by default.

Send Me a Copy of the Email

Sends a copy of the sharing email to the sender. Not selected by default.

Notify Me on Download

Sends an email notification when the shared file is downloaded using the shared link. Disabled when public links are not enabled for the selected folder.

Permission Settings

The Permission Settings tab displays the access and expiry settings applicable to the shared link.

Option

Description

Who Can Access?

Only people with password and access is selected by default when public links are disabled. Recipients must use registered Asite credentials to access the file.

Expiry Information

Never is selected by default when public links are disabled, indicating no expiry for the shared link.

NOTE: Public access and expiry options remain unavailable when Enable Public Link is turned off for the project folder.

Copy File Information

The following options are available on the Share Link layered screen:

Option

Description

Copy Link to File

Copies the link to the selected file to the clipboard.

Copy File Path

Copies the folder path of the selected file to the clipboard.

Share Link Screen Options

Option

Description

Maximise

Expands the layered screen.

Minimise

Minimises the layered screen.

Dock Content

Docks the content within the layered screen.

Undock Content

Undocks the docked content.

Close

Closes the layered screen.

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