Share a File Link
File links can be shared with recipients who may not have access to the file through Asite. Access and expiry settings can be configured while creating the link.
NOTE: The Enable Public Link setting must be enabled at both the Project and Folder levels before a File link can be shared.
Enable Public Links at Project Level
Navigate to the Projects tab.
Right-click on the required Project.
TIP:
• In Thumbnail view, hover over the project select the Settings icon.
• Select Project icon.
Select Edit Project Information.
Edit Project pop-up opens.
Go to the Project Settings tab.
Select the Enable Public Link checkbox.
Click Save to save the project settings.
Enable Public Links at Folder Level
Navigate to the Files tab.
Right-click the folder containing the file.
In the Edit Project window opens.
Go to Project Settings.
Select the Enable Public Links checkbox.
Click Save to save the project settings.
NOTE: Public links can be shared only after Enable Public Link is enabled at the project level and Enable Public Links is enabled at the applicable folder level.
Share a File Link
Open the required file in the viewer.
Click More Options
icon.
Select Share Link.
The Share Link layered screen opens.
The Share Link screen contains the following tabs:
Share File Link by Email
Complete required fields.
For more information, see Share File Link by Email Field Description.
Select Share by Email to send the file link to the specified recipients.
Share File Link by Email Field Description
The Share File Link by Email tab provides options for specifying recipients, adding a message, and configuring file access.
Field / Option | Description |
Recipients | Enter email addresses for registered Asite users or non-registered users. Use a semicolon ( |
Message (optional) | Enter a message to include in the email. Rich text formatting and image insertion options are available. |
Open & View File | Allows the file link to open the file in the Asite File Viewer, with an option to download the file from the viewer. Selected by default. When disabled, the file can only be downloaded. |
Download File | Provides a separate download option when Open & View File is enabled. |
Always Open Latest Version | Allows the shared link to open or download the latest file revision each time the link is accessed. |
Send me a copy of the email | Sends a copy of the file-sharing email to the email address associated with the account. |
Notify me on Download | Sends an email notification when the shared file is downloaded using the shared link. |
Permission Settings
The Permission Settings tab provides options for defining File access and link expiry.
Who Can Access?
Option | Description |
Anyone with the link | Allows recipients with the link to view and download the selected file. Selected by default when public links are enabled for the folder. |
Only people with password and access | Restricts access to registered Asite users. An Asite login with the registered email address and password is required. |
People with the password (Auto-generated) | Allows access using an automatically generated password. The password is sent separately by email. |
People with the password (Custom password) | Allows access using a custom password. The password is sent separately by email. |
Expiry Information
Option | Description |
Never Expires | Keeps the shared link active until the link settings are changed. |
Expires in <number of hours or days> | Sets a time limit after which the shared link expires. |
Expires after <number of views> | Sets the number of views allowed before the shared link expires. |
Copy File Link or File Path
Option | Description |
Copy Link to File | Copies the link to the selected file to the clipboard. |
Copy File Path | Copies the folder path of the selected file to the clipboard. |
Share Link Screen Options
The following options are available in the top-right corner of the layered screen:
Option | Description |
Maximise | Expands the layered screen. |
Minimise | Minimises the layered screen. |
Dock Content | Docks the content within the layered screen. |
Undock Content | Undocks the docked content. |
Close | Closes the layered screen. |
